International Conference on
Earth Science and Climate Change

OCTOBER 21-22, 2024 |   Rome, Italy

Speaker Guidelines & FAQs

Speaker Guidelines

Welcome to our conference! We appreciate your commitment to sharing your expertise. To ensure a seamless and enriching experience for both you and our attendees.

Abstract Submission Details

We are delighted to invite you to submit your abstract and participate in the upcoming conference.

Submit your abstract online at Speaker abstract(or)
Email to: [email protected]

Terms

Abstracts should be submitted with the understanding that they have not been previously presented elsewhere (except as part of a thesis) and are not presently under consideration by another conference. The submitting speaker is responsible for confirming that the publication of the abstract has received approval from all co-authors.

Modes of Presentation

  1. Keynote Presentation
  2. Poster presentation
  3. Oral presentation
  4. Workshop
  5. Young Researchers Forum

Language

All abstracts must be written exclusively in English (including the title, abstract text, author names and affiliations).

Correspondence

Please provide the following:

Presenting author’s contact details including full mailing address, office phone number, email address and fax number

Name(s) of presenting author and co-authors: first name(s) or initials of first name(s), family name (e.g. Jason Wong or J. Wong)

Affiliation details of all authors: Department, institution/hospital, city, state (if relevant), country

Additional Guidelines

  1. Please be informed that there may be slight changes in the program for any reason. So please be available in the meeting room from conference start time on day of your presentation.
  2. Each speaker will have 20-25 minutes for presentation. Please plan your talk for 17-19 minutes to allow for introduction and questions. In order to stay in track of time, please ensure that you start and end your presentation on the times indicated in the schedule.
  3. The working language of the conference is English.
  4. Presentation should be submitted in PDF or PPT Format. Be sure your visuals are clear and very legible.
  5. Submit your presentation slides 15 days before the conference and also bring a copy with you on flash drive or storage device to the event.
  6. Please check and make sure that your presentations are working properly before the session starts.
  7. The meeting room is equipped with digital projector, screen, laptop, slider with pointer, cordless mike, desktop mike, basic sound system.
  8. Taking the timelines and technical set up into consideration, using personal laptops are not recommended unless under unavoidable conditions.
  9. Users of Windows/PC should assure compatibility of their presentation with the MAC system used at the lectern.

Special Benefits

We are pleased to inform you that all accepted abstracts will be published in the respective conference website as well as conference souvenir. Accepted abstracts will be included in the conference proceedings which are to be distributed at the conference.

Peer Review

All abstracts are subjected to peer review and are expected to meet the standards of academic/scientific excellence. Submissions will be considered by an expert panel if not, rejected right away by peer reviewers, whose identities will remain anonymous to the speakers.

FAQs for Speakers

Once your abstract has been accepted, you will receive an official confirmation email with detailed instructions on next steps, including registration and logistical details.

Please submit your presentation materials by [Keep Earlybird registration date]. This allows us to review and ensure seamless integration into the conference program.

Modifications of a minor nature can be considered until 20 days prior to the conference. However, significant modifications may need approval. Please contact our organizing team for any adjustments.

Standard AV equipment, including a projector, screen, microphone, and laptop, will be provided. If you have specific requirements, please notify us in advance.

We recommend using PowerPoint or PDF formats for your slides. A 16:9 aspect ratio is preferred. Ensure any embedded media files are compatible.

Yes, presentations will be recorded, and speakers will have access to the recordings post-conference for personal use.

Absolutely! We encourage speakers to promote their sessions. The official event hashtag is #[inserthashtag]. Feel free to tag us in your posts (@[conferencehandle]).

Yes, Q&A sessions are an integral part of the conference. Keep responses concise, encourage diverse questions, and be mindful of time to accommodate as many queries as possible.

Business or business casual attire is appropriate for the conference. We suggest wearing something comfortable yet professional.

We will provide details about networking opportunities, including a speaker-specific forum or virtual meet-up closer to the event. Stay tuned for updates.

Virtual presenters will receive technical guidelines and have access to a rehearsal session to ensure smooth virtual presentations. Our technical support team will be available during the conference.

Certainly! Please contact our organizing team post-conference, and we will be happy to provide a letter of acknowledgment or a participation certificate.

FAQs for Regular Issues

Please arrive at the event venue at least 30 minutes before the start of your session to allow time for registration, check-in, and settling into the venue.

The conference program will be available on the event website and will be distributed to all attendees upon arrival. The program will include the schedule of presentations, workshops, networking events, and other activities.

The conference room will be equipped with all necessary audio-visual equipment for presentations. The layout of the room will be conducive to both presentations and discussions.

In the event of any changes to the program schedule, we will notify all attendees as soon as possible via email and updates on the conference website.

The dress code for the conference is business professional.

You will have the opportunity to meet the chair/co-chair/panel members before your session. We will provide you with their contact information in advance.

You will be able to review and rehearse your presentation in the designated speaker preparation room before your session begins. The room will be equipped with all the necessary audio-visual equipment.

Please contact the conference organizers immediately if you are running late or unable to attend your session. We will try our best to accommodate your needs.

Please notify the conference organizers as soon as possible if you need to cancel your participation. We will provide you with information on cancellation fees and procedures.